Automated AP invoice entry

4 votes

Invoice pdf documents are processed to extract relevant data, matched and translated to VIP/IMOS values (address book, voyages, cargos, business rules etc). Finally the invoice is imported into VIP ready to Approve with a linked pdf.
Benefits would accrue from:
- Time saving in
o Internal emailing of AP invoice copies
o Locating and opening the correct VIP voyage/screen
o Entry of the invoice data
- A constant process:
o Removing issues in incorrect invoice coding/allocation
o Removing issues in staff turnover and associated training

VIP AP invoice types include: Bunkers, Commissions, Voyage Misc. expenses Freight and Demurrage invoices. Any implementation sequence would depend on interest level and business value.

Systems are already available to handle invoices in this way but costs mean transaction volumes need to be high. This proposal aims for a process encompassing invoices from numerous VIP/IMOS user companies while allowing for a company’s specific data set up.

Archived Suggested by: Nick Jones Upvoted: 08 May, '20 Comments: 0

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